Plan conference with checklist for conference organizers

Planning a conference is not always the easiest, but we at Westman’s Palace always work to make things easier for you as a conference booker. A conference planning often begins with a simpler type of checklist, so you’ve got it all covered and especially all the details. We will help you with any kind of questions when planning your conference, so do not hesitate to ask us if there is anything you’re wondering about.


There are many details to consider before it’s time to complete the conference event itself. In addition to the purpose of the conference itself and those invited to the conference, it is always good to ensure that the conference participants will be satisfied and well-informed.
There are also some questions about presentation technology, logistics and other things that may be useful to consider before it’s time for the conference.


We who work with conferences at Westman’s have experience with all kinds of questions that a conference booker has.
Ask us about your conference! We will be more than happy to help you!


Our checklist will help you get everything in place. Use it as your planning documentation.
Then when you’ve completed the conference planning you can send it to us.

To think about:

Number of people
Number of lecturers
Start time, end time and preparation time
Vegetarians or other requests for special food


Plan carefully when in your program you want to fit the refreshment breaks, lunch or any other type of break.
In order for us to plan your day in the best possible way and provide you with the best possible service, it is important that we get all the information about your needs and wishes in good time.
Morning coffee: coffee, tea, juice, sandwiches and fruit.
Lunch: main course, salad, bread/butter, mineral water, light beer, dessert buffet, coffee, tea.
Afternoon coffee: coffee, tea, buffet of cakes, pralines and pastries.
Our full day package consists of morning coffee, lunch and afternoon coffee.
Remember to report in good time if any of the participants have food allergies or other food preferences.

Technical equipment

What do you want for technical equipment?
At every local presentation on this website, you will find what is available in each room.
Do you need something beyond that? Please let us know in advance.
What furnishing do you want us to prepare?

  • U-shape
  • School sitting
  • Cinema style
  • Board meeting
  • Islands

Plan a conference that will give you satisfied conference participants

Do you have any other wishes? Please do not hesitate to contact us if you have any questions!
We will help you simplify your next conference management with everything from booking to invitations and venue.

Welcome to us to plan your next conference!

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